The possibility of technical problems is high when you hold an online meeting. For instance the board members might have poor internet connectivity or even lose his battery during the meeting. It’s a good idea to have remote participants to check their devices prior to the meeting. It is also possible to provide training and support to ensure that remote attendees are ready to use the portal for board members prior to the meeting.
In addition to the standard options, you should look for a meeting space that is digital that provides high levels of security and compliance. The top online board portals safeguard your information at the server level and allow you to control access of different users to specific documents.
Another crucial feature is the capability to record votes. Recording the results of a vote in your virtual meeting room will guarantee accountability and transparency, unlike the traditional show of hands system. Additionally, it will cut down the amount of time spent on processing resolutions from the board and will improve the effectiveness of your meetings.
The software should be simple to navigate and comprehend for anyone, even if have less tech-savvy guests. It must also be compatible with all platforms including smartphones and tablets. It should also work with printers. Some board members may prefer to print out documents or even presentations for various reasons, such as their inability to use screens for long periods of time. In addition the digital boardroom needs to include chat functions for quick collaboration.