A well-organized platform for online meetings is crucial to a successful and efficient meeting. A platform must have features that enable participants to collaborate effectively in capturing ideas and tasks and to share the same with team members who are located elsewhere. It should also have tools for taking notes in real-time, sharing a whiteboard and creating Kanban boards and mind maps that show the progress of projects. It is also crucial to consider the ability to plan ahead and also the reliability and uptime of the platform.

Skype, Zoom and Google Hangouts are the most well-known platforms for videoconferencing. Google Hangouts, a free tool, includes instant messaging, video calling with up to ten people and collaborative document sharing. It is a great tool for group meetings, video conference and webinars. It integrates with Google applications and services, and offers HD streaming video and cloud recordings, as well as screen sharing. Its interface is simple and user-friendly however, it is prone to audio and visual display problems, buffering delays and dropped calls.

Other features you should look for in a reliable online meeting platform are the capability to create and manage a meeting agenda and to add participants. Some platforms allow you to drag and drop files directly into your virtual meeting room. This is ideal for UX designers who are able to utilize their wireframing tools within the same virtual room, or software engineers who want to offer a link to their code repository or even a new feature. Choose a platform that lets you access documents websites, documents, and applications quickly. Being able to do this will allow your team members to swiftly pull up documents, screenshots, notes from previous meetings, or even their bug tracker without having to leave the meeting.

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